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Letting Guide in Sutton Coldfield, Lichfield & Tamworth - Bergason Estate Agents

The Letting Process

What Happens Next?

Landlords

Having instructed Bergason to let your property, you may have some questions….

Consent to Let

Before you can let your property, you need to obtain written permission to let from your bank, mortgage lender, Superior Landlord or Freeholder of the property. If you do not receive permission, your tenancy may be deemed unlawful.

Valuation

Perhaps the most important question is “How much is my property worth when Let?” There are many Lettings Agents will actively over value a home just to get your instructions, potentially leaving your property vacant for several months as it will be more expensive than other similar properties to rent. Then they will try and get you to reduce the rent by pointing out that the property is empty and may stay that way, never admitting that it was because of their valuation.

We will always back up our valuations with credible evidence and current market evidence.

Our valuers carry out many valuations each month, giving us detailed knowledge of the local markets and property rents within the local areas.

For your true market appraisal, click here.

Property Marketing Details for Maximum Exposure

Once you have instructed us to let your property, we will arrange for photographs to be taken and property details to be drawn up for marketing. Our software system, will automatically match your property details to all relevant applicants registered with us and send them the property details via email, sms or post.

Internet Advertising

Your property will immediately appear on our popular Bergason website which receives over 8,500 hits per month, and 24 hours a day on more than 12 Internet Property Portals, including Rightmove, Globrix, Propertyfinder, findaproperty, property live and Primelocation.

Printed Media & To Let Boards

Your property will also appear in our weekly newspaper advertising, on window cards in our branch and on our very visible shop front screens and on various lettings lists. A “To Let” board will be placed at the property, unless otherwise advised.

Key Local Employers

Bergasons employees have excellent relationships with Key Local Employees and Relocation Agents with whom we are in regular contact.

Letting Authority & Terms & Conditions of Business

We will require a signed Letting Authority in order to act on your behalf as your agent and to commence the marketing of your property.

Non Resident Landlord (NRL) Approval

If you live outside the UK or spend more than 6 months a year abroad, you need to complete a Non Resident Landlord (NRL) form in order to apply for approval from the Inland Revenue for us to pay the rent to you without any deductions for tax. Our lettings staff can help you complete these forms if required.

Landlord Insurance

Please ensure that you have the appropriate building and contents insurance in place for your property. Not all insurance products cover let properties so please check your policy. Bergasons Insurance offers insurance products tailor-made for landlords. Please ask for our separate Bergasons Landlords Insurance brochure or visit our local branch for more details.

Keys

We well require a set of keys for access along with instructions on viewing arrangements. Please note that once a tenant has been found for your property, additional sets of keys will be required.

Energy Performance Certificate (EPC)

As of the 1st October 2008 all properties being marketed as available to let are required to have an Energy Performance Assessment carried out and a certificate produced. Our lettings staff can arrange this for you if required.

Reference Checks

Applicants are thoroughly referenced by an external credit referencing company. Copies of proof of ID and residency of the applicants are taken and kept on file.

Landlord Property Information Form

A Landlord Property Information form should be completed as soon as possible. This will enable us to manage your property more efficiently and will include details for rent payments etc.

Make an Inventory Appointment

An Inventory appointment will be booked and an Inventory created prior to check in.

Tenancy Agreement

A plain English tenancy agreement will be prepared following satisfactory references. The tenancy agreement will be signed in accordance with our terms and conditions of business, executed and completed prior to the commencement of the tenancy.

Utilities

We will endeavour to advise the gas, electricity water and council tax offices of the tenant’s details on check in. Note: We cannot guarantee they will act on our instructions.

Bergason Premier Service & Guarantee

This is an ideal opportunity to consider Bergasons Premier Rent Guarantee Insurance. This competitive and comprehensive service offers complete peace of mind for landlords including a guaranteed protection against loss of rental income and legal expenses.

On Completion Day

Proof of residency and ID received from tenants (if not already). Tenants sign the tenancy agreement (unless already received), receive a copy of the Gas Safety Record (if applicable), receive a detailed Inventory and Schedule of condition of the property and collect keys from the office. At this stage we need to ensure that all appropriate safety measures have been taken before the tenant moves in. The tenants are given the opportunity to advise of any amendments to the inventory which will be taken into account at check out.

Gas Safety Record (GSR)

Bergasons operate a zero tolerance policy when it comes to Gas Safety Records. All let properties with gas must have a valid Gas Safety Record in place before a property is let. Bergason require all GSR at least 5 days prior to check in and keep copies of all GSR on file for auditing purposes. Bergason will be able to recommend a suitable, reliable CORGI registered contractor to carry out the Gas Safety inspection if required.

Tenancy Deposit

The tenancy deposit will be held as stakeholder for Assured Shorthold Tenancies in accordance with the requirements of The Deposit Protection Service. This means that the deposit can be released as soon as both parties agree. (Please refer to the tenancy agreement terms and conditions for more details.)

Contact details of the scheme

The Deposit Protection Service
The Pavilions
Bridgwater Road
Bristol
BS99 6AA
email: complaints@depositprotection.com

Tenancy Management Level

The type of management level selected will affect how your tenancy is handled once your tenants move in. You have a choice of Managed, Rent Collection or Introduction Only. Please refer to your signed Letting Authority and Terms and Conditions of Business.

Tenancy Renewals

In accordance with the terms and conditions of business for the management level selected, we will write to you and your tenants two months prior to the end of the tenancy to enquire whether you both would like to renew the tenancy for a further term.

Tenancy Checkout

IF your tenant(s) do not want to renew their tenancy, we will advertise it immediately and ensure all relevant meter readings and a final inspection of your property is undertaken.

Section 11 of the Landlord and Tenant Act 1985

You must keep in repair the structure and exterior of the property including drains, gutters and external pipes. You are obliged to keep in repair and proper working order the installations in the property for the supply of water, gas and electricity and for sanitation. You are required to keep installations in the property for space heating and heating water in repair and proper working order.

Fire & Furnishings (Fire) (Safety) Regulations 1988

You must ensure that all furniture and soft furnishing, including garden and patio furniture, comply with regulations. This will be checked during the Inventory and any furniture that does not comply will have to be removed.

The Gas Safety (Installation & Use) Regulations 1998

As mentioned above, you must ensure that any gas appliances or installation pipe work in the property is maintained in a safe condition so as to prevent risk of injury to any person by ensuring that all such appliances and pipe work are checked annually by an approved CORGI registered engineer and a written record produced.

The Electrical Equipment ( Safety) Regulations 1994

You must ensure that electrical equipment is safe and will not cause danger and that it satisfies the safety requirements of the 1994 Regulations by getting it checked by a qualified electrician.

What about data protection?

Information supplied will be held on our computer system in accordance with the company’s notification under the Data Protection Act 1998.

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